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PhotoProof

PhotoProof

By stoeck
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Description

PhotoProof turns WordPress into a proofing platform for photographers. Create galleries, share them with your clients, and let them pick their favorite shots — no account needed for browsing, login required only for validation.

Key features:

  • Standalone gallery template — a clean, distraction-free gallery page, fully isolated from your theme
  • Client selection workflow — clients click to select photos, auto-saved in real-time, then confirm with a single button
  • Watermark protection — overlay your logo on gallery images (GD or Imagick), with adjustable opacity. Configured globally, applied per-gallery via a simple toggle.
  • Automatic file renaming — organize your deliverables with a configurable naming pattern. Optional per-gallery custom name to override the default.
  • Private UUID links — optionally replace gallery slugs with impossible-to-guess UUIDs for extra privacy
  • Access expiration — auto-archive galleries after 30 days to keep your workspace clean
  • Email notifications — photographer and client both receive confirmation emails when a selection is validated, with customizable templates
  • Photographer recommendations — mark your favorite shots to guide the client’s selection
  • CSV export — export the validated selection as a spreadsheet
  • Client dashboard shortcode — [photoproof_galleries_client] displays all galleries assigned to the logged-in client
  • Multilingual — fully translatable, ships with French (partial AI translations for German, Spanish and Italian)
  • Customizable design — choose background, accent and text colors, upload your logo, toggle rounded corners

PhotoProof stores all gallery photos in a dedicated folder (/uploads/photoproof/), separate from the standard Media Library.

Built for photographers, by a photographer. PhotoProof is built and maintained by Cédric Stoecklin, a photographer who needed a proofing tool that wouldn’t lock him into a SaaS or share his clients’ photos with third parties. Free, open source, and built to last. More details and a full walkthrough on photoproof.cedricstoecklin.com.

For developers

PhotoProof is built to be extended. It exposes action hooks, filter hooks, helper functions and a shortcode — everything you need to wire it into your own workflow or build a plugin on top.

Action hooks include photoproof_gallery_selection_confirmed (fired when a client validates), photoproof_attachment_uploaded (fired after a photo is processed) and photoproof_daily_expiration_check (cron hook for daily maintenance).

Template tags include photoproof_get_client_galleries(), photoproof_get_gallery_status(), photoproof_get_gallery_selection() and more — callable from any theme template.

Shortcode [photoproof_galleries_client] displays a grid of galleries assigned to the currently logged-in user, with configurable columns and display options.

Full developer documentation with code examples is available at photoproof.cedricstoecklin.com#developer.

External services

PhotoProof does not connect to any external service. All gallery photos, client data, watermarks, email templates and CSV exports are stored and processed entirely on your own WordPress installation. No data is sent to third-party servers, no tracking, no analytics, no API calls. Your photographs and your clients’ selections never leave your hosting.

Privacy

PhotoProof stores the following data:

  • Gallery metadata (title, status, client assignment) in WordPress’ standard wp_posts and wp_postmeta tables
  • Gallery-specific metadata (UUID, watermark state, expiration date) in a custom table wp_photoproof_galleries
  • Uploaded photos in /uploads/photoproof/ (separate from the main Media Library), with optional watermarked copies in /watermarked/
  • Client selections as post meta on the gallery
  • Photographer recommendations as post meta on each attachment
  • Plugin settings (colors, watermark, email templates) as standard WordPress options

No data is collected, transmitted or shared with third parties. The plugin uses no cookies beyond WordPress’ standard session handling for authenticated users.

Uninstalling the plugin (not deactivating) permanently removes all of the above. Deactivation preserves all data.

Screenshots

Client gallery view — clean, standalone page with photo grid and selection bar
Client gallery view — clean, standalone page with photo grid and selection bar
Gallery editor — metabox with status, upload zone, client assignment and selection recap
Gallery editor — metabox with status, upload zone, client assignment and selection recap
Settings page — general options, renaming patterns, recommendation icons
Settings page — general options, renaming patterns, recommendation icons

Installation

  1. Upload the photoproof folder to /wp-content/plugins/.
  2. Activate the plugin through the Plugins screen.
  3. Go to Galleries Settings to configure watermark, renaming, colors and email templates.
  4. Create your first gallery under Galleries Add New.
  5. Upload photos, assign a client, and publish.

FAQ

Do my clients need a WordPress account?

Browsing the gallery works without any account. A WordPress account (subscriber role is enough) is only required when the client wants to validate their final selection.

Can I use my own login page?

Yes. In Settings Security & Watermark, you can set a custom login URL. If left empty, WordPress uses its default login page.

How does the watermark work?

In Settings, upload a PNG logo and set the desired opacity. This makes the watermark available. Then, on each gallery, a “Watermark protection” toggle lets you decide whether to apply it or not. When enabled, PhotoProof generates watermarked copies in a /watermarked/ subfolder; the originals are never modified. Clients see the watermarked version, you keep the originals safe.

The toggle can be changed at any time — even after publication. The frontend always reflects the current setting.

How does the file renaming work?

In Settings, enable automatic renaming and set your global pattern (for example: MyStudio-{gallery_title}). Once enabled, every gallery’s files are automatically renamed using the pattern, with a counter (-0001, -0002…) appended to each file.

On a per-gallery basis, you can fill in a “Custom file name” field in the metabox. When set, this name replaces the global pattern entirely (useful if the gallery title doesn’t make a good file name — too long, special characters, internal codes…).

Can I reopen a validated gallery?

Yes. From the gallery editor, you can reopen a validated gallery — either keeping the previous client selection or resetting it entirely.

What happens when a gallery expires?

If auto-archiving is enabled, galleries are automatically set to “archived” status 30 days after publication. The client sees a friendly message asking them to contact their photographer. Admins can always view and reactivate archived galleries.

Does PhotoProof work with page builders?

The gallery uses its own standalone template, completely independent from your theme. This avoids conflicts with page builders, animation libraries (Barba.js, GSAP…), or any JavaScript framework your theme may use.

What happens when I uninstall the plugin?

WordPress asks “Are you sure you want to delete this plugin and all of its data?” — PhotoProof respects that promise. Uninstalling the plugin permanently removes:

  • All galleries (custom post type)
  • All photos uploaded through PhotoProof (originals + watermarked copies)
  • The /uploads/photoproof/ folder and its contents
  • All plugin settings, options and the custom database table
  • Scheduled cron jobs

If you want to keep your data, deactivate the plugin instead of deleting it. Deactivation preserves everything.

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Contributors & Developers

“PhotoProof” is open source software. The following people have contributed to this plugin.

Contributors

Translate “PhotoProof” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

1.0.0

  • First stable release
  • Watermark and file renaming logic redesigned: settings provide the tools, gallery metabox decides whether to use them. Both can be toggled at any time, even after publication — the frontend reflects the current state immediately.
  • Custom file name field in the gallery metabox (overrides the global pattern when needed)
  • Live preview of the resulting file name in the metabox
  • Complete uninstall: deleting the plugin now removes all galleries, photos, settings and database tables — as WordPress promises in its confirmation dialog
  • UUID private links: fixed edge case on subdirectory installs where the slug could collide with the WP path
  • Auto-expiration cron is properly scheduled on activation
  • Multilingual: full translations for French, partial for German, Spanish, Italian
  • Code quality: full ww.wp.xz.cn plugin guidelines compliance, all identifiers properly prefixed

0.2.0

  • Animated selection tray
  • Recap panel with expand animation
  • Full i18n support

0.1.0

  • Initial release

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