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  • Resolved stumur

    (@stumur)


    1 month, 4 weeks ago

    Sorry to bother you guys.
    I have built a very simple video submission form, for new live bands to send us their live stage performance videos for us to assess their suitability for our Agency. Their successful form submission sends me an auto email to my personal Yahoo email account (as it’s on my phone, so I get the alert instantly and can click the video link to assess the band’s performance immediately). Anyway, I’d like to be able to instantly click a reply button in the email somewhere, where the reply email will load the band member’s harvested TO: email address, and will also auto-populate the subject line: “Your Band Submission Has Been Approved”, and submit it with a body text:
    Thanks for your band submission. We are pleased to invite you to create a profile page on our Live Music Agency website by filling out the details in our new bands sign-up form:

    https://thelivemusicagency.com.au/new-bands-sign-up-form/

    Kindest Regards,
    The Live Music Agency

    Can this be done on the free account? It would be great if it could just be a reply button that I hit, and then hit send – 2 simple actions, as it’s all auto-populated. Do you think this could work.
    Thank you, Stu

    The page I need help with: [log in to see the link]

Viewing 11 replies - 1 through 11 (of 11 total)
  • Mina Emad

    (@minaemad)

    1 month, 4 weeks ago

    Hello @stumur,

    Thank you for reaching out and for the detailed explanation — that makes the workflow very clear, and it is absolutely something we can help you streamline.

    You can get very close to your ideal workflow by adding a custom “Click here to Approve this band” link inside the email using the mailto: method.

    In your “Email Notification” (the one you receive as an admin), you can add something like this:

    <a href="mailto:{email}?subject=Your Band Submission Has Been Approved&body=Thanks for your band submission.%0A%0AWe are pleased to invite you to create a profile page on our Live Music Agency website by filling out the details in our new bands sign-up form:%0A%0Ahttps://thelivemusicagency.com.au/new-bands-sign-up-form/%0A%0AKindest Regards,%0AThe Live Music Agency">
    Click here to Approve this band
    </a>

    Note: Please make sure you replace {email} (in the above code) with the actual member’s email field tag from your form (see attached screenshot at https://ibb.co/xKZsZn7Q). Additionally, feel free to change the link text “Click here to Approve this band” to your own preference.

    For further information on how to create and edit “email notifications” inside Forminator Forms, please refer to the official documentation at https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#email-notifications-forms.

    The result would be a link that, by clicking it, a new email draft can open with:

    • the band member’s email address already filled in,
    • the subject line pre-populated, and
    • your message already written out.

    This gives you a very quick workflow: click the approve link, check the draft, and press send. See also the attached screenshot at https://ibb.co/6R64m6gs.

    Please note that while this link method works well in most cases, it does have some limitations. The exact behavior may vary slightly depending on your device or email client/app (such as Yahoo, Gmail, Outlook, etc), and formatting like line breaks may not always appear perfectly. Furthermore, if no default email app is configured on your device, it may not open properly.

    I hope this helps streamline your workflow. Please let us know if this answers your question or if you need any further assistance — we’ll be happy to help.

    Best regards,
    Mina Emad

    Plugin Support Jair – WPMU DEV Support

    (@wpmudevsupport15)

    1 month, 4 weeks ago

    Hello @stumur

    I tried the suggestion that @minaemad provided, which is quite clever by the way. It didn’t worked for me with the Yahoo! Android app but by replacing the example they provided to this:

    <p><a href="mailto:?subject=Your%20Band%20Submission%20Has%20Been%20Approved&amp;body=Thanks%20for%20your%20band%20submission.%20We%20are%20pleased%20to%20invite%20you%20to%20create%20a%20profile%20page%20on%20our%20Live%20Music%20Agency%20website%20by%20filling%20out%20the%20details%20in%20our%20new%20bands%20sign-up%20form%3A%0A%0Ahttps%3A%2F%2Fthelivemusicagency.com.au%2Fnew-bands-sign-up-form%2F">Click here to Approve this band </a></p>
    <p>&nbsp;</p>

    That one worked. Take note that this doesn’t allow you to automatically add the visitor’s email address in the “To” field when you click the link, adding the shortcut to that field (like {mail-1}, for example) is simply removed on the link, so this workaround would require you to manually copy and paste the email address. Furthermore, at least with the app I tried, the link that is added into the body is not clickeable. Although you may work around this by changing your signature to a clickable link.

    Forminator can properly send you a notification email after the form is submitted. Besides that, I suggest you to check our integrations, specially the webhook ones:
    https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#webhook

    For example, you can use a 3rd party service like Zapier, Integrately, or Tray.io to automate the process that sends the email to the visitor who submitted the form. Another option would be to use a 3rd party phone app to handle your email account, which would support email templates or automatic responses.

    Kind regards,
    Jair.

    Thread Starter stumur

    (@stumur)

    1 month, 3 weeks ago

    Thanks so much Guys. I have this working fine now, but after hundreds of sizeable attached video mp4 upload tests, my site has a fair bit of bloat I need to clear. Can you please tell me what folders on my Server’s CP I can delete to dump the videos? Or do the videos all get removed from the server entirely if I just delete the form submissions in the WP backend? I will also now set the form to auto delete after a day or so too for live submissions.

    • This reply was modified 1 month, 3 weeks ago by stumur.
    Mina Emad

    (@minaemad)

    1 month, 3 weeks ago

    Hello @stumur,

    Great to hear you’ve got everything working smoothly now!

    Regarding your question about cleaning up uploaded videos, you have two options:

    1. Manual cleanup via server

    All files uploaded via Forminator Forms are stored by default on your server under:
    /wp-content/uploads/forminator/

    Inside this subdirectory, files are saved with randomized names within subfolders. You can manually delete these files. However, please be cautious:

    • First make sure you have a backup of your site
    • Only remove files you’re sure are no longer needed
    • Avoid deleting unrelated folders or files

    If you prefer more control and need to define a custom upload directory, go to Forminator → Settings → Data → File Upload Storage → Choose Custom and specify a custom storage directory.

    For further information on File upload storage, please refer to the official documentation at https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#file-uploads-storage.

    2. Delete via WordPress Back end

    When you delete form submissions, you can choose whether the associated uploaded files are deleted as well or kept. To control this behavior, go to Forminator → Edit Form → Settings → Privacy → Submission Files → Choose Delete.

    For further information on deleting submission files, please refer to the official documentation at https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#submission-files.

    Additionally, your plan to auto-delete submissions after a set time is a great approach to prevent future buildup. You can specify how long you want to retain form submissions for a specific form in Forminator → Edit Form → Settings → Privacy → Submissions → Set custom number of days, weeks, months or years.

    For further information on submissions retention, please refer to the official documentation at https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#settings-forms-submissions (for a specific form) and https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#submissions-retention (for global settings).

    Note: Please be careful with these settings, as they will auto-delete form submissions, including all of their associated data, not just uploaded files.

    If you need help setting up auto-cleanup or verifying which files are safe to remove, feel free to let us know — happy to assist!

    Best regards,
    Mina Emad

    Thread Starter stumur

    (@stumur)

    1 month, 3 weeks ago

    Thank you Mina.
    One last qn: I asked this 2 years ago, but are you any closer yet to making Forminator capable of auto-generating a WordPress POST from a front-end User-submitted form (which might contain image, audio and video files, so a form containing up to ~150mb in data attachments/uploads?). I’m using a different free forms plugin at the moment that does this very well – (sometimes), but it’s a bit unreliable – it stores the backend form submission fine, but chokes sometimes on the post creation if it’s having a bad day, so I’d much prefer Forminator. Yours is great uploading 200MB or more of attachments and file types. If it could auto-generate a front-end POST from that – happy days!

    • This reply was modified 1 month, 3 weeks ago by stumur.
    Plugin Support Patrick – WPMU DEV Support

    (@wpmudevsupport12)

    1 month, 3 weeks ago

    Hi @stumur

    By default you would be able to have some mapping via the Post field:

    https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#custom-fields

    But note that upload fields are a bit more complex, it might require some custom coding to achieve all the requirements.

    You may use this action:

    do_action( 'forminator_post_data_field_post_saved', $post_id, $field, $data, $this );

    To manipulate the Post once Forminator saves it.

    Note, custom coding is outside our support scope, for that, you’ll need to hire a developer to provide the required custom code for you. WordPress provides a jobs directory here https://jobs.wordpress.net/, if you need further advice about it, feel free to email [email protected].

    Subject: ATTN: WPMU DEV support – wp.org

    Best Regards
    Patrick Freitas

    Thread Starter stumur

    (@stumur)

    1 month, 2 weeks ago

    Sorry to bother you again:

    I’m finding my Forminator test form data is not so easy to delete and I’m running up a bit of bloat on the server. I can’t find either of these:

    Forminator → Edit Form → Settings → Privacy → Submission Files → Choose Delete.

    Forminator → Edit Form → Settings → Privacy → Submissions → Set custom number of days, weeks, months or years.

    Are you certain these are the correct paths? I’m on the latest version. Thank you.

    • This reply was modified 1 month, 2 weeks ago by stumur.
    Plugin Support Williams – WPMU DEV Support

    (@wpmudevsupport3)

    1 month, 2 weeks ago

    Hi @stumur ,

    I hope you’re doing well.

    You should be able to delete those from Forminator > submissions directly – https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#submissions

    You can filter the submissions there per form.

    This can also be done, directly from Forminator > Forms using the Bulk Action options – https://wpmudev.com/docs/wpmu-dev-plugins/forminator/#forms-bulk-actions

    I hope this helps.
    Best Regards,
    Williams Valerio

    Thread Starter stumur

    (@stumur)

    1 month, 2 weeks ago

    Thank you for clarifying this. I’ve conducted quite a few tests now – it is convenient to delete entries not needed anymore in the WP back-end inside the plugin, which is great, but I notice when I go into my server files -> forminator -> uploads, that deleting those back-end entries only deletes whatever files were attached to the form – it still leaves many untidy cryptically-named folders, that contain 50kb css files, index files and also now-empty uploads folders – are these three things all supposed to all be eradicated as well with that WP backend command, to properly clean up un-needed server leftovers? Could you please let me know if I’m not quite doing something right, and not deleting 100% correctly, or if thorough deletion will be addressed in a coming update?

    Thank you, Stu

    • This reply was modified 1 month, 2 weeks ago by stumur.
    Fida – WPMU DEV Support

    (@fidawpmudev)

    1 month, 2 weeks ago

    Hello @stumur ,

    I hope you are doing well.

    When a form is created in Forminator, the plugin generates a custom CSS file for that form and stores it by default in the following directory:

    /uploads/forminator/random-names/css/

    Any files submitted through that form are stored in the same randomized uploads directory.

    When a submission is deleted, the associated submission data is removed from the database. If that submission included uploaded files, those files are also deleted from:

    /uploads/forminator/random-names/uploads/

    If all submissions are removed, the uploads directory will still remain in place, but it will be empty.

    The CSS directory, however, will continue to contain the generated CSS file, as it is associated with the form itself rather than with individual submissions.

    If you would like to remove the entire:

    /uploads/forminator/random-names/

    directory, the form itself would also need to be deleted.

    Kind Regards,
    Fida Al Hasan

    Plugin Support Nithin – WPMU DEV Support

    (@wpmudevsupport11)

    1 month, 1 week ago

    Hi @stumur,

    Since we haven’t heard from you for a while. I’ll mark this thread as resolved for now. Please feel free to re-open this thread if you need any further assistance.

    Kind Regards,

    Nithin

Viewing 11 replies - 1 through 11 (of 11 total)

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